MS PowerPoint 2016 – MCQs
Multiple-choice questions with correct answers and explanations.
1. What is the purpose of the duplicate slide function?
Answer: 2. To quickly copy and paste a slide
Solution: The Duplicate Slide feature creates an exact copy of the selected slide, including its text, images, formatting, and other objects.
2. Which shortcut key is used to start a slide show from the beginning?
Answer: 2. F5
Solution: Pressing F5 starts the slide show from the first slide of the presentation.
3. Which of the following functions is NOT part of the "Insert" tab?
Answer: 4. Effects options
Solution: The Insert tab contains Pictures, Charts, Shapes, SmartArt, and WordArt. Effects options are generally available through formatting tools.
4. Which shortcut key is used to start a slide show from the current slide?
Answer: 1. Shift + F5
Solution: Shift + F5 starts the slide show from the currently selected slide.
5. What is the SmartArt function used for?
Answer: 3. It makes your presentation better organized
Solution: SmartArt represents information visually through diagrams such as processes, hierarchies, cycles, relationships, and lists.
6. Which tab is used to apply animation effects to objects on a slide?
Answer: 3. Animations
Solution: The Animations tab applies effects such as Appear, Fade, Fly In, and Zoom to text, images, and other objects.
7. You need to place an image at an exact point on the slide. What tool would you use?
Answer: 4. Ruler, grid lines, guides
Solution: Rulers, gridlines, and guides help align and position objects accurately on a slide.
8. Which tab is used to apply transition effects between slides?
Answer: 2. Transitions
Solution: The Transitions tab provides effects such as Fade, Push, Wipe, and Split to control how one slide changes to another.
9. The New Slide feature lets you choose:
Answer: 3. Slide design
Solution: The New Slide dropdown provides different slide layouts, such as Title Slide, Title and Content, Two Content, and Blank. More precisely, these are slide layouts rather than themes.
10. Which of the following options is NOT part of the Backstage View?
Answer: 1. Fountain
Solution: Backstage View is accessed through the File tab and includes file-management options such as Open, Save, Print, Share, Export, and Information. Fountain is not a standard option.
11. Which of the following options is NOT part of the Backstage View?
Answer: 1. Fountain
Solution: Backstage View is opened from the File tab and includes options such as Open, Save, Print, Share, and Export. Fountain is not a standard option.
12. If you are working on a PowerPoint file marked with Compatibility Mode, how can you change the format to remove this mark?
Answer: 3. Convert file to the latest PowerPoint version
Solution: The Convert option upgrades an older presentation to the current PowerPoint format, removing Compatibility Mode.
13. Which file extension is commonly used for a PowerPoint 2016 presentation?
Answer: 3. .pptx
Solution: The .pptx extension is the standard file format for PowerPoint presentations from PowerPoint 2007 onwards.
14. Which shortcut key is used to create a new slide?
Answer: 2. Ctrl + M
Solution: Ctrl + M inserts a new slide into the current PowerPoint presentation.
15. You want to send a presentation to your friends, but you're not sure if they all have PowerPoint. What's the best way to save the file so everyone can view it?
Answer: 4. Export as PDF
Solution: PDF is widely supported and allows people to view the presentation without requiring Microsoft PowerPoint.
16. Which view displays all slides as small thumbnails?
Answer: 2. Slide Sorter View
Solution: Slide Sorter View displays slides as thumbnails, making it easy to rearrange, copy, delete, and organize them.
17. You'll find this button in the Quick Access Toolbar of PowerPoint 2016. What happens if you press it?
Answer: 3. It will save the presentation
Solution: The Save button in the Quick Access Toolbar saves the current presentation and preserves the latest changes.
18. Which tab contains the option to change the overall theme of a presentation?
Answer: 3. Design
Solution: The Design tab provides themes, variants, slide size, and formatting options to change the overall appearance of a presentation.
19. In which of the following Backstage View options do you find the features to protect your presentation?
Answer: 3. Information
Solution: The Info option in Backstage View provides Protect Presentation features, including password protection and access restrictions.
20. Which shortcut key is used to save a PowerPoint presentation?
Answer: 3. Ctrl + S
Solution: Ctrl + S saves the current PowerPoint presentation and stores the latest changes.
21. Which option is used to add speaker notes to a slide?
Answer: 1. Notes Pane
Solution: The Notes Pane lets presenters add extra information or reminders for a slide. These notes are generally not shown to the audience during a normal slide show.
22. Which feature allows you to apply the same formatting and layout to multiple slides?
Answer: 1. Slide Master
Solution: Slide Master controls the overall design, fonts, colours, backgrounds, and layouts. Changes to the master can be applied to multiple slides.
23. Which option is used to add a video to a PowerPoint presentation?
Answer: 2. Insert
Solution: The Insert tab contains the Video option, which allows users to add video files to presentations.
24. Which of the following is used to check spelling mistakes in PowerPoint?
Answer: 2. Spelling
Solution: The Spelling feature checks text for possible spelling errors and suggests corrections. It is available through the Review tab.
25. Which shortcut key is used to undo the last action?
Answer: 2. Ctrl + Z
Solution: Ctrl + Z reverses the most recent action, such as deleting text or changing formatting.
26. Which shortcut key is used to redo an action?
Answer: 3. Ctrl + Y
Solution: Ctrl + Y repeats or restores an action that was previously undone.
27. Which feature is used to control the time and order of animations?
Answer: 1. Animation Pane
Solution: The Animation Pane manages animation effects, changes their order, adjusts timing, and controls how animations start.
28. Which option is used to insert a chart into a PowerPoint slide?
Answer: 2. Insert
Solution: The Insert tab provides the Chart option for creating Column, Bar, Pie, Line, and other charts.
29. Which shortcut key is used to make selected text bold?
Answer: 3. Ctrl + B
Solution: Ctrl + B applies bold formatting to selected text, making it appear darker and thicker.
30. What is the purpose of the Rehearse Timings feature?
Answer: 2. To practise and record slide timings
Solution: Rehearse Timings lets presenters practise and record the time spent on each slide. These timings can be used during an automatic slide show.
